Credit Card and
Purchasing Card Policies
Municipalities institute credit card and purchasing card (P-card) programs for the acquisition of small-dollar, high-volume repetitive purchases. These programs serve as an alternative to the traditional low-value purchasing methods, and are generally used for items previously purchased via blanket purchase orders, check requests or petty cash. The advantages, particularly with a P-card program, are the convenience and expediency of the transactions; the expansion of the list of merchants from whom purchases can be made; simplification of the purchasing process; and reduction in labor costs associated with paperwork processing. Vendors also benefit from the reduced paperwork and expedited payment process.
Policies should address:
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Example policies: (Word format) |
Please note: All example policies are for illustrative purposes only. None of these example policies have been reviewed by LGC legal staff for enforceability or compliance with applicable laws. LGC makes no express or implied endorsement or recommendation of any example policy, nor does it make any express or implied guarantee of the legal enforceability, legal compliance, or quality of any particular policy. Likewise, we do not represent that any particular policy or portion of a policy is appropriate for any particular municipality. Legal counsel should review any proposed financial policy before a municipality adopts it.